Built for owner-run trades, construction, and real estate businesses doing $1M and up, with 5 to 50 people.
Where your week goes
You didn't start the company to spend your days in the inbox.
A lot of an owner's week goes to jobs that have to get done but don't need you. Pick your line of work and find the one eating yours. The Time Back Score prices it in hours and dollars.
Trades (HVAC, plumbing, electrical)
Job
Hours a week, typical shop
Answering calls and booking jobs
10 to 20
After-hours and missed-call follow-up
3 to 6
Estimates and quotes
5 to 10
Following up on open estimates
2 to 5
Dispatch and the daily schedule
5 to 8
Job notes, photos, and paperwork from the field
4 to 8
Invoicing, taking payment, and chasing overdue invoices
4 to 8
Asking for reviews and reactivating past customers
Five minutes. Your score on screen, the report by email. No login to your systems, no call required.
Canyon Peak Plumbing & Heating
HVAC · 26 to 50 people · $5M to $10M
Time Back Score:
42/ 100
Some of it runs without you, a lot still waits on you.
The job eating your week: Answering calls and booking jobs
About 15 hours a week, which is about $26,300 a year at $35 an hour for office staff.
Score by area (1 to 5):
Numbers2
Missed calls1
Follow-ups3
Systems vs someone's head3
Approvals and meetings3
Time away4
Three things to fix first:
1Calls answered, booked, and texted back, day and night. An AI receptionist on your existing number answers, books the job into your calendar, and texts the caller back.
2Your weekly numbers in front of you every morning. Revenue, cash, open quotes, and jobs booked show up every morning without asking anyone.
3Open quotes followed up until they answer. Polite follow-ups go out on a schedule and stop the moment the customer replies.
Recommended next step: Book the free Time Back call.
Five minutes. Your score on screen, the report by email. No login to your systems, no call required.
How it works
Three steps. The first one is free.
Time Back Score
Free5 minutes
Tell us the one job eating your week and answer a few quick questions. Your score lands on screen and the report comes by email: that job priced in hours and dollars, plus the three things to fix first. If it's a fit, a free 30-minute Time Back call follows, and you get a written first fix out of it.
Operations Blueprint
Priced to sizeAbout two weeks
A half-day session with your team, interviews with your key people, every recurring job mapped and priced, a plan, and a working demo on your data that you keep either way. Start within 30 days and your Blueprint fee becomes your first month. If we find fewer than ten hours a week to get back across your team, you get it refunded.
Operations Partner
From $2,500 a month
Month one is Launch: within 30 days your Command Center is live, your first workflow runs on real data, and your team is trained. After that, new workflows land on a set cadence, everything stays maintained, and a Time Back Scorecard shows up every month with the hours coming back.
There's no install-and-walk-away option. AI that nobody maintains goes stale fast, so we stay on and keep building, and the scorecard keeps us honest.
Proof
We run our own company on this every day.
Our founder built this system to dig himself out of his own week. It sends him a morning brief at 7 AM, keeps his numbers current, drafts his follow-ups from meetings and email, and takes a task from his phone by text or voice. It's been running since June 2026, and we show it to you live in the first ten minutes of every call.
The real estate company our founder runs operations for runs on tools he built with AI, without writing code by hand: an asset-management dashboard with P&Ls, occupancy, cash, and debt across the portfolio, the weekly meeting app the team runs on, daily logs and mileage for the field crews, and its public websites. He still does their investor updates, draw packages, and lender reports by hand. Those are next.
It's installed for other owners now, and we build client websites alongside it. Case studies with real hours and dollars are on the way.
What you're working with
An operator, not an agency. Our founder reads P&Ls for a living.
Our founder's finance background: BYU, Goldman Sachs, capital raises, bank debt.
Trades, construction, and real estate first. That's who we build for.
One figure per claim, and we'll show you where it came from.
Operations Partner
Pick your pace. Everything else is included.
Month one costs the same as every other month, and if you start within 30 days of your Blueprint, the Blueprint fee becomes your first month. On every tier, everything we've built stays maintained, fixed, and upgraded as the tools change.
Operations Partner plans compared: Keep, Build, and Scale
Keep
BuildMost chosen
Scale
New workflows
1 per quarter
1 per month
2 per month, in parallel
Everything live
Maintained, fixed, upgraded
Same
Same
Team training
Quarterly session
Monthly session, plus 1:1 time for key people
Monthly session, 1:1 time, and an on-site visit each quarter
Partner plans start at $2,500 a month. Exact pricing comes on the call, sized to your business.
No setup fee. Month one is Launch: Command Center live, first workflow running, team trained. Half is due at signing and half when it's live, with your Blueprint fee taken off the signing half first. From month two, the monthly bills on card.
90 days to start, then month to month. Fire us like any employee. Prepay a year and get two months free.
Your software stays yours. It stays in your accounts and you pay those vendors directly. Our monthly fee is the bill. The one exception: if a workflow runs on a phone and texting system we set up for you, that's its own monthly line, with minutes and texts at cost.
Running more than 50 people or several locations? The Blueprint is priced to size. Book a call.
Care
Only need one thing fixed?
Start with one workflow and the Care plan. Missing calls? We build a receptionist that answers and books the job, then Care keeps it running and measured, with usage at cost. Any other single workflow works the same way: built once, then kept running on Care, both priced to the job. Care covers maintenance and upgrades as the tools change, a monthly Time Back Scorecard for that workflow, and a quarterly check-in. Move up to a Partner plan within 90 days and the build fee counts toward your first month.
Your morning, on your phone. Your business, on your desk.
The Command Center runs on your computer and sends your morning to your phone.
Your numbers, current every morning. The handful you check every week, without asking anyone.
A morning brief at 7 AM: yesterday, today's schedule, and what needs you.
Follow-ups drafted for your yes. Meetings and email turn into drafts waiting for a yes, no, or edit. Nothing sends without you.
Ask your business a question from your phone, by text or voice, or hand off a task.
A system that knows the company: your people, customers, jobs, history, and how you like things written.
Playbooks
What we build, in your trade.
A Playbook is a workflow mapped end to end: the tools picked, the steps written, and the handoffs marked, so you know what the system takes and what stays with a person. Pick your trade.
Every business
A morning brief and your follow-ups waiting for a yes (the Command Center)
Meeting follow-ups drafted for you
Your inbox sorted, replies drafted
Ask your business a question from your phone
A website with a chatbot
Recurring appointments booked for you
Bills split and expenses coded to the right entity
Trades (HVAC, plumbing, electrical)
Calls answered, booked, and texted back, day and night
Missed calls texted back and review requests sent
Open estimates followed up until they answer
Overdue invoices chased politely
Past customers reactivated and maintenance plans renewed
The weekly L10 meeting and scorecard (for EOS shops)
Draws and pay applications assembled
Bids and proposals drafted from your templates
RFIs, submittals, and change orders tracked
Job costing and work in progress from your books
Real estate (developers, operators, property managers)
The same system runs a real estate company today. Developers, operators, and property managers get investor updates, draw packages, lender reporting, and leasing follow-up the same way.
Investor updates drafted from the numbers
Draw packages assembled
Lender reporting and covenant checks
K-1 coordination tracked
Leasing inquiries answered and tours booked
Portfolio dashboard: occupancy, NOI, cash
Market and competitor surveys
Connects to ServiceTitan, Buildertrend, and Procore. Jobber and Housecall Pro on request.
Your CRM, phone numbers, email, and accounting stay in your name. Always.
Your CRM, phone system, and automations get a real build-out for your business: campaigns, follow-up sequences, texts, and the routing behind them. Not a template with your logo on it.
The exit terms are in writing. If you leave, you get your data and what we built, exported or handed over.
The Command Center runs on your own machine and your own Claude account, in a code repository in your name. We push the updates.
Blueprint refunded if the audit counts fewer than ten hours a week to get back across your team, or if a real technical showstopper means the plan can't be built. It's a count, not a feeling.
Launch isn't done until it's done. The second half of month one is due only when your Command Center is live, your first workflow runs on real data, and your team is trained.
Month to month after 90 days. The scorecard every month is the proof. If it isn't earning its keep, you leave.
Questions owners ask us
What exactly do you do?
We find the recurring work that's eating your week, build the AI that does it, train your people on it, and send you a scorecard every month showing the hours coming back. The first two steps are free: a five-minute Time Back Score and a 30-minute call. The paid work is a Blueprint that takes about two weeks, then a monthly partnership where new workflows keep landing and everything already built keeps running.
What do I need on my end?
A Claude subscription on the Max plan, about $100 a month, which you pay Anthropic directly, and a computer in the office that stays on, which we set up during Launch. That's the list. Your team doesn't have to learn new software.
What does "AI operating system" mean?
It's shorthand for the Command Center: one system that knows your business, watches your numbers, briefs you every morning, drafts your follow-ups, and takes a task from your phone. Honestly, it's easier to show than to describe, so we'll show you ours on the call.
Who pays for the tools?
You pay your software vendors directly, and everything stays in your accounts, your Claude subscription included. The only bill from us is the monthly fee. If a workflow runs on a phone and texting system we set up for you, that adds its own monthly line, with minutes and texts at cost.
Do you replace the software we already use?
No. It connects to what you've got: ServiceTitan, Buildertrend, and Procore, with Jobber and Housecall Pro on request, plus QuickBooks, Microsoft 365, Google Workspace, and your CRM. Exactly how it hooks into your shop gets scoped in the Blueprint, before you pay for any build. If something in your stack is in the way, you'll hear it there.
We're under $3M. Is this for us?
Probably one thing, not the whole thing. If missing calls is the problem, start with a single workflow plus Care: we build the receptionist, and the Care plan keeps it running and measured, with usage at cost. Move up to a full partnership within 90 days and that build fee counts toward your first month. Under $1M or under five people? Take the Time Back Score anyway. You'll get the report and the three things to fix first, and we'll tell you straight if the paid work doesn't pencil yet.
How many clients do you take at a time?
A handful. Our founder does the work himself, with AI doing most of the typing, and he'd rather tell you we're full than take your money and go quiet. Starts are spaced a few weeks apart so every Launch gets his full attention.
What happens if we stop?
After the first 90 days it's month to month, so you can leave any month. You get your data and what we built, exported or handed over, under exit terms we put in writing before we start. Your accounts were in your name the whole time, so there's nothing to untangle.
What about Spanish-speaking callers?
The receptionist speaks Spanish. If a lot of your calls come in Spanish, or you need it booking straight into your field software during the call, we build it on a different setup made for that. Our founder speaks Spanish and tests it personally.
What happens on the Time Back call?
Thirty minutes, no pitch deck. We go through your Time Back Score report together and put a real number on the job costing you the most. We'll bring a mock-up of your Command Center with your logo and your public info on it (services, reviews, hours), so you see your own morning instead of hearing about ours. You get a written first fix the same day, whether we work together or not.
Do you actually build, or just hand me a strategy deck?
We build. The Blueprint ends with a working demo on your data that you keep. Launch ends with your Command Center live and your first workflow running on real data. Strategy without the thing running is expensive advice.
We've already tried AI and it didn't work.
A lot of owners have: a chatbot subscription nobody opens, a pilot that died in a slide deck. This gets wired into your real numbers, your real inbox, and your real meetings, and we're accountable until it ships and every month after. And if the Blueprint finds fewer than ten hours a week to get back, you get that fee back.
Do we need technical people on our team?
No. We train your team on every workflow, and you run the system in plain English. If you can describe the job, that's enough to start. Our founder doesn't write code by hand either.
How do you price?
To the size of the business. A five-person shop and a fifty-person shop don't need the same build, so the Blueprint and any single workflow are priced to fit, and the Partner plans have a published starting point. You get the exact number on the call, before you commit to anything.
Can you come teach my team first?
Yes. The half-day team session that opens every Blueprint is also sold on its own: what AI can and can't do in your business, a live look at the Command Center, a hands-on hour, and a list of the jobs to hand off first. It's priced by group size, and the fee counts toward a Blueprint within 30 days. Running a Chamber or trade group event? Email us about a talk.
Founding clients
Three founding clients. Founding rates, locked in.
Before standard rates apply, we're taking three founding clients: one trades company, one construction company, one real estate company. Founding clients get a reduced Blueprint fee, credited in full as your first month, and 40% off the Partner plan. That price is locked for 24 months. The agreement is not: after the first 90 days it runs month to month, and you can leave whenever you want. In exchange we ask for honest feedback, a case study with your real numbers, a testimonial and a Google review, and two introductions.
